Skip to main content

Event Spaces - FAQ


Does Union Station offer event space for rent?

Yes, Union Station offers multiple spaces and venues – from large to small – for private and public events. With nearly 1 million square feet of historic and modern enclosed space on our massive downtown campus, we can accommodate nearly any request. As well, we offer stunning outdoor spaces for rent to host festivals, corporate events, private parties and gatherings of all sizes and varieties.

As one of Kansas City’s most popular destinations, Union Station welcomes over 400 events annually and we’d love discussing your particular needs. For a complete list of available event spaces, click here.


Can I see basic rental fees for Union Station’s various venues?

Yes, but keep in mind there are several factors that go into event rental pricing, including various available accommodations within each space. Also remember there are fees for additional services, including food and beverage, audio visual, etc. For a complete list of our rooms and each of their standard rental prices, please click here.

*Prices are subject to change, and discounts are available for non-profit organizations.


Do you offer an online tool that allows me to check availability of Union Station’s various venues?

Yes, you can check basic venue availability by clicking here.  Within that tool, you can also place a temporary hold on a venue space that will last for at least 48 hours, which allows our Events Team to connect with you, answer questions and finalize your hold.


What is provided in the rental of a Union Station space?

Each event space includes different basic amenities. For example, some of our venues have built-in audiovisual, while others require that equipment be rented from an outside vendor. For more information regarding the various features offered with each event space, please email our events team at specialevents@unionstation.org.


Does Union Station have Wi-Fi available?

We understand how important it is to stay connected, so Union Station offers complimentary access to high-speed internet throughout the entire station, including all rental venues.

Dedicated or secure Wi-Fi or hardline access is available upon request and for a reasonable fee.


Does Union Station provide In-House catering?

Union Station does not provide In-House catering. We do, however, provide a list of our preferred, proven and varied caterers along with the necessary contact information for those partners. Please click here for more information regarding our preferred caterers, as well as each of their menu approaches.

Food Trucks are another option that can be booked through Union Station Event’s Team.


Can I use a catering service not on Union Station’s list of preferred catering vendors?

We want you to have a wildly successful event at Union Station and our preferred caterers are the best available options to handle your needs in our venues. All of these preferred vendors have extensive experience at Union Station, which yields a more seamless service and satisfaction. For these reasons, we only allow catering services from our preferred list of vendors.

*If you have additional questions about the types of menus our preferred vendors offer or have special dietary needs or restrictions, please email our events team at specialevents@unionstation.org. Our preferred caterers are extremely flexible and can meet nearly every special requirement.


Does Union Station have a list of preferred Audio Visual vendors?

Yes, that list includes Platinum KC, Landers, and Harvest Productions. These three providers have worked in our venues extensively and know how to create ideal experiences for your event in our spaces.


If my event needs tables and chairs, will Union Station provide them or will I need to rent them from an outside provider?

Union Station has tables and chairs which are generally provided with venue rentals. Our inventory, however, is not limitless, so if additional tables and chairs are needed, they will need to be rented through our exclusive vendor, Marquee. Please contact us at specialevents@unionstation.org for additional detail. Click here for Marquee contact information.


Does Union Station provide table linens?

Union Station does not provide table linens for events. Your linens will need to be rented through Marquee. Click here for Marquee contact information.


How much set-up and tear-down time does Union Station allow before and after events?

Set-up and tear-down time can vary depending on the total number of events happening simultaneously at Union Station. The standard time for set-up, however, is 4 hours. Tear-down is 2 hours. For situations in which other events are not scheduled immediately before, during, or after your event, those times may be stretched.


What is required on my part for clean-up of venue after the conclusion of my event?

Actually, very little. What you intend to keep will need to be taken with you. We are not responsible for storing or securing your materials, decorations or personal belongings. Basic custodial services are included in your venue rental package and your catering vendor will be responsible for cleaning up after themselves, so you and your guests can enjoy a stress-free evening from beginning to end.


What does Union Station require in terms of insurance?

We require a certificate of Insurance listing Union Station as an additional insured: GL/Umbrella $5M total limits, Workers Comp – Statutory and Auto Liability - Statutory


Where will my guests need to park, and what is the cost?

Our four-level parking garage with available overnight parking is located on the west side of Union Station. Parking vouchers for your guests can be purchased in advance for $5.00 per car, or $2,500.00 for the full day. 


Do Non-Profit Organizations receive a discount on Union Station Facility rentals?

Yes, most often discounts for non-profits are available. Please call our offices at (816)460-2020 and ask for a member of the Events Team to discuss specifics.


*If you have additional questions, please feel free to reach out to our events team at specialevents@unionstation.org.

Interested in booking a space at Union Station? Click here to check for availability and to get started.